How do I manage swag logistics for multiple events at the same time?

Avail gives every event its own workspace — dates, venue, attendees, inventory, and shipping status — while your full event calendar lives in a single dashboard. No spreadsheets, no email threads. Everything that would normally live in your head has a place in the platform.

Is there a way to avoid shipping event swag back to the warehouse between back-to-back shows?

Yes — Avail's Show to Show Shipping lets you chain events together so inventory travels directly from one venue to the next. You build the sequence, submit once, and Avail handles the routing, labels, and logistics at every leg. It's the only swag platform built to do this natively.

How do I send the same swag setup to multiple events without rebuilding the list every time?

Avail's Event Kits let you save any item set as a reusable template. Name it, save it, and load it on any new event to pre-fill your items instantly. Quantities can be adjusted per show without changing the master template.

How do I make sure event attendees know how to return swag after a show?

Avail automatically emails every listed attendee when the event ends — with return shipping labels and instructions attached as a printable PDF. If items aren't returned within 3 days, automated reminders go out every 3 days until the return shipment is in transit. No manual follow-up required.

Can I schedule event swag deliveries to arrive within a venue's specific receiving hours?

Yes. Each event in Avail supports a receiving window — a defined date range when the venue can accept deliveries. Avail automatically selects a carrier and service level that delivers within that window. You can also override with a preferred carrier, service level, signature requirement, or your own shipping account.

Events | Manage Tradeshows & Events in Avail

plans

Built for Events Teams

You're not just managing swag. You're managing a supply chain

Juggling multiple shows, tight timelines, a dozen attendees, and inventory that needs to be in the right place at the right time?

Your event calendar, finally in one place

Right now your event season lives across a calendar app, a spreadsheet, a few email threads, and your memory. Avail gives every event its own workspace, so nothing falls through the cracks when the schedule gets tight.

Views across every active and upcoming event
Timelines with addresses, delivery windows, and tracking
Every status change, message, and shipment logged

See it in action

One click event kits

Build your set up once, save it, and load it instantly so your team spends their time on the event, not the packaging list.

Save and organize any item set as a kit
Load a kit on any new event with pre-filled items
Adjust quantities per show without touching the template

Get Started

Show-To-Show shipping

Most platforms ship your swag back to the warehouse between events. Show-to-Show Shipping chains your events together so inventory moves directly from venue to venue.

Link shows in a sequence while we handle routing
Return labels automatically point to the next venue
Submit the chain once, the rest runs itself

Get Started

Attendee instructions

Coordinating returns across a dozen event attendees who aren't logistics people is exactly as painful as it sounds. Avail sends return labels and step-by-step instructions directly to every attendee the moment the event ends.

Digital and physical return labels provided
Automated reminders until the return is in transit
Every delivery, return, and communication tracked

Get Started

plans

FAQs

plans

A single platform for your entire event season

You're not just managing swag. You're managing a supply chain

Juggling multiple shows, tight timelines, a dozen attendees, and inventory that needs to be in the right place at the right time?

Your event calendar, finally in one place

One click event kits

Show-To-Show shipping

Attendee instructions

Frequently asked questions

For any unanswered questions, reach out to our support team via email. We'll respond as soon as possible to assist you.

Ready to swag simply?